PowerPoint is a presentation program that allows you to create dynamic slide presentations. These presentations can include animation, narration, images, videos, and much more. In this lesson, you’ll learn your way around the PowerPoint environment, including the Ribbon, Quick Access Toolbar, and Backstage view.
Watch the video below to learn more about getting started with PowerPoint.
Getting to know PowerPoint
PowerPoint 2016 is similar to PowerPoint 2013 and PowerPoint 2010. If you’ve previously used these versions, PowerPoint 2016 should feel familiar. But if you are new to PowerPoint or have more experience with older versions, you should first take some time to become familiar with the PowerPoint 2016 interface.
The PowerPoint interface
When you open PowerPoint for the first time, the Start Screen will appear. From here, you’ll be able to create a new presentation, choose a template, and access your recently edited presentations. From the Start Screen, locate and select Blank Presentation to access the PowerPoint interface.
Click the buttons in the interactive below to become familiar with the PowerPoint interface.
Working with the PowerPoint environment
The Ribbon and Quick Access Toolbar are where you will find the commands to perform common tasks in PowerPoint. Backstage view gives you various options for saving, opening a file, printing, and sharing your document.
PowerPoint uses a tabbed Ribbon system instead of traditional menus. The Ribboncontains multiple tabs, each with several groups of commands. For example, the Font group on the Home tab contains commands for formatting text in your document.
Some groups also have a small arrow in the bottom-right corner that you can click for even more options.
Showing and hiding the Ribbon
The Ribbon is designed to respond to your current task, but you can choose to minimizeit if you find that it takes up too much screen space. Click the Ribbon Display Optionsarrow in the upper-right corner of the Ribbon to display the drop-down menu.
- Auto-hide Ribbon: Auto-hide displays your workbook in full-screen mode and completely hides the Ribbon. To show the Ribbon, click the Expand Ribbon command at the top of screen.
- Show Tabs: This option hides all command groups when they’re not in use, but tabs will remain visible. To show the Ribbon, simply click a tab.
- Show Tabs and Commands: This option maximizes the Ribbon. All of the tabs and commands will be visible. This option is selected by default when you open PowerPoint for the first time.